Back to information on renting the garden for your event.

List of Caterer's Responsibilities

~ All caterers are responsible for any loss, disarray or damage caused by their employees and agents. Any problems will result in the caterer no longer being allowed at Scarbrough House functions. Care must always be taken to avoid damaging plant material in the garden.

~ No furnishings or other objects owned by the Ships of the Sea Maritime Museum may be moved.

~ Kitchen facilities include a sink, refrigerator and counter space to assist the caterer. Because of the modest size of the kitchen, we must insist that all caterers arrive self-contained. The classroom on the ground floor of the Museum may be used as a staging or assembly area by caterers with prior notification of the Director. An outdoor hose under the south porch is also available for the caterer's use.

~ Caterers (or Savannah Special Events) should provide, upon instructions of the renter, all personnel, food, drinks, kitchen, tableware and ashtrays, candles and lighting, and all other items needed, such as extension cords, etc. Electrical outlets are available, but extension cords may be necessary for energy needs indoors or out-of-doors. The dimensions of the terrace are 40' x 60' and the pavilion is 40' x 14'. Please take this into account when planning your equipment needs.

~ Set up and clean up should be discussed with the renter to assure that our time restrictions are met. All events must be completed, cleaned up and the property vacated by 12:00 am unless other arrangements are made ahead of time. This respects our neighbor's right to quiet.

~ Deliveries of all equipment for the event may be made through the garden gate. It is the renter's responsibility to inform the Ships of the Sea Maritime Museum of the times of delivery (a completed Vendor's Checklist is of great assistance here.) In unloading material, particular care must be taken to insure that no damage occurs to the brick paving or plant material. All equipment used for deliveries must have rubber tires.

~ A minimum of one server for every 30 guests is required. This does not include bartenders or buffet servers. These personnel, plus the supervisor, must be present for the entire function.

~ The Museum must approve all plans and circumstances under which alcoholic beverages are served. All local, state and federal laws applicable to the serving of alcoholic beverages must be respected. No alcoholic beverages are to be served to minors under any circumstances. Bartenders must be insured. (See the listing of insured bartenders in our List of Approved Vendors.)

~ Caterers must remove everything brought to the property; this includes all trash. Grease must not be dumped down the sink; therefore a special container should be brought to dispose of this material. The kitchen, if used, must be cleaned and left as found. The caterer is responsible for the cleaning supplies to accomplish this task, including trash bags and cans if necessary. Caterer's failing to complete the necessary clean-up will be assessed a cleaning fee. The Museum's dumpster will be available for trash disposal. Heavy trash or trash containing liquids must be double-bagged. Ice must not be dumped in the garden or on plants, but carried to the storm drains in the parking lot. All boxes must be broken down before being put in the dumpster.

~ At the conclusion of the event, the property, gardens, and pathways are to be left in the same condition as found. The Ships of the Sea Maritime Museum will not be held responsible for any equipment left behind; after 24 hours, these materials will be considered donations to the Museum.

Revised 11/03/09