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Event Guidelines and Regulations
Weddings at the Scarbrough House garden can be especially memorable. To ensure that these weddings will be successful, please observe the facility policy and the wedding guidelines listed below.
~ Events can begin no earlier than 5:45 pm due to our closing time to the public. Guests may be admitted to the garden no earlier than 5:30. In certain cases the Museum can close around 4:00 pm for an event. A surcharge of $250.00 is involved and must be approved in advance by the Museum's Events Coordinator. The Museum can be opened for your guests for 30-45 minutes prior to a reception or between a wedding and the reception. Your guests are also entitled to a free admission to the Museum on the day following your event. Just ask them to tell the admissions staff that they were here for the previous night's event. Food and drink are not permitted in the Museum at any time.
~ The garden and parking lot must both be vacated and locked up at midnight. Guests are not permitted to park in the lot overnight unless approved by Museum staff.
~ Low-heeled shoes are recommended due to the brick walkways on the property.
~ THROWING RICE, CONFETTI, BIRDSEED, GLITTER AND ANY OTHER LOOSE MATERIAL IS PROHIBITED. SPARKLERS ARE NOT PERMITTED. SMOKING IS NOT PERMITTED IN THE GARDEN, BUT IS PERMITTED IN THE PARKING LOT.
~ The garden is not available for formal rehearsals, but may be used for informal rehearsals during visiting hours at no extra charge, or on the night prior to the wedding from 5 to 6 PM for a charge of $75.00. This must be discussed with the Events Coordinator in advance. Be sure that any wedding party members arriving from out of town are here in plenty of time for your rehearsal. We recommend that you plan your rehearsal to begin at 3pm.
~ Unusual floral arrangements or decoration of the pavilion for ceremonies must be approved in advance. Florists should call the Museum in advance of the event to arrange for drop-off and set-up times. All floral arrangements or potted plants should be removed on the day after the event.
~ When using the smaller Scarbrough Garden brides and other members of the party should plan to arrive fully dressed -- facilities for changing clothes or other preparations are limited. However, the library may be used as a lounge for the wedding party. The North Garden includes a "green room" with a private sink, toilet and shower as well as a small sitting area. The large restroom facilities in the North Garden have infant changing facilities for your convenience.
~ A fifty percent (50%) non-refundable deposit must be sent with 2 signed copies of the contract attached to secure your reservation preferably three months in advance of the wedding. The remaining portion (including a Certificate of Insurance) must be paid two weeks prior to the scheduled date of the wedding and include the completed Vendor Checklist provided. No refunds will be given for cancellations.
~ Your wedding planner or contact person should call the Museum within 4 days of any event to give us final scheduling details for the event if the on-site event approval noted above is deemed not necessary by the Director and the renter. Providing the Museum with a floor plan of your layout (including areas for caterer, bar and band/dj) prior to your event is very helpful to us and your vendors and can be provided to us by Savannah Special Events. Any visits requiring time with the Museum's events coordinator must be arranged ahead of time.
- While having a wedding planner is not necessary, we strongly urge you to have at least one reliable person who can serve as a contact person to coordinate your event and can be responsible for organizing the wedding party, signaling different stages of the event, working with the caterers, supervising movement and set-up of the wedding cake, etc.
~ It is your responsibility to bring supplies for unexpected situations as the Museum may not be able to accommodate your needs. These items may include: scissors, pens, paper, hairdryers, steam irons, sewing needles, safety pins, towels, bottled water, etc. It is also the responsibility of your caterer, band or dj to provide necessary extension cords.