Back to information on renting the garden for your event.
Rental Fees and Schedules
The rental season for the Museum garden lasts from the last week in February through the first week of November. Rentals are limited to fourteen full night and two half night rentals per season on a first-come-first-served basis. There are two categories of rentals:
Full night rental - from 5:45 PM until 11:00 PM, with an extra hour (until midnight) allowed for cleanup (6:15 hours total).....2008: $2500.00 for reception only, $3000.00 for wedding and reception. 2009: $3000.00 for either reception only or wedding and reception. (Only full night bookings are available in April, May and October.)
Half night rental - from 5:45 PM until 9:00 PM, with an extra forty-five minutes (until 9:45 PM) allowed for cleanup (4:00 hours total).....$2000.00 for dates in 2008; $2250.00 for dates in 2009.
We cannot accept credit cards as payment for garden rentals.
The renter provides event insurance, rental services, caterer and any other vendors.
The Museum provides clean garden space and parking lot for the use of one renter per night, two staff members, security, use of the ground floor facilities (kitchen, restrooms, two other rooms) during the event, a pre-cleaning of the grounds, garden and Museum interior by maintenance and garden staffs and a light post-cleaning of the garden and ground floor by the Museum maintenance staff on the day following the event. The Museum may be opened for the renter's guests for 30-45 minutes prior to the reception.
To rent the garden:
- Interested parties should refer to the Garden Rental Information section on our website, and should call Tony Pizzo at the Museum (weekdays) or Wendy Melton (weekends) for more information, or to set up an appointment for a tour of the facilities. The Garden Rental Information section is quite informative, and it is very important that it be read carefully to ensure smooth event planning.
- During the tour or phone inquiry, Tony or Wendy will fill out a Preliminary Event Checklist to record contact name and tentative information on the event for our mutual reference.
- Parties interested in renting the facilities should contact the Museum and send a completed Contract with a non-refundable deposit of 50% to the Museum in order to reserve a date and be placed on our calendar. A completed Vendor Checklist should be returned to the Museum by the renter or planner at any time up to two weeks before the event.
- Two weeks prior to the event, the balance of the fee and the Certificate of Insurance are due. This is also a good time to discuss final plans and return the completed Vendor Checklist if it has not already been returned.
Note: It is possible to have Tony "pencil in" an event. If an interested party contacts Tony after a tour of the facility, the Museum will hold the date for a period of two weeks, after which the party will be removed from the list unless we hear from them. During this period, the interested party will be notified if anyone else expresses serious interest in the same date, and will be given right of first refusal.
Revised 2/1/08
